Production Coordinator

Refuge Visual Effects

Portland, Oregon
From 19th Sep
Relocation Assistance Offered

Refuge – Production Coordinator

In the land of craft beer, craft coffee, and craft doughnuts, we craft the visual effects of film and television, using tools of science to create pieces of art. Refuge is a CG-focused visual effects studio in Portland, OR; a self-styled “Monster Shop,” specializing in the creation of creatures, FX, and the world building that bring these shows to life.

To help get us there, we need a skilled production team to keep this machine well-oiled and humming along. Refuge is currently seeking an organizationally minded Coordinator to be the Swiss-army knife that the production and creative teams depend on every day.


* Coordinate IO of all production related materials and documents for assigned projects and maintain a well-organized project folder structure.

* Facilitate active communication between the production, creative, and client teams.

* Schedule dailies meetings both in-studio and via Zoom and take detailed notes.

* Track and manage statuses of shots, assets, and tasks using the Autodesk Shotgrid tracking software.

* Coordinate shot and asset deliveries to clients and vendors.

* Collaborate with VFX Producers and Supervisors to determine the scope of vendor outsource work orders, bid them out, and track their progress.

* Help maintain up-to-date process documents for a standardized studio production pipeline and to aid in training future hires.

This position is primarily on-site, where fast-moving information can be easily exchanged with and absorbed from the core team. Ideal candidates live in Portland and are willing to train and work at the studio.

We are a compact studio, and our teammates wear all kinds of hats. Our ideal Coordinator candidate:

* knows the value of a well-rounded skillset, and instinctively dives in to learn new things.

* comes with at least 1 - 2 years' experience in a post-production coordinator role working in film or television.

* is comfortable juggling the demands of multiple, concurrent projects.

* isn't afraid to ask questions! An understanding of how all the pieces fit together is your greatest asset.

* actively listens and processes relevant information from high volume email traffic, maintaining a thorough working knowledge of ongoing projects.

* pays close attention to fine detail.

* communicates urgent information quickly, calmly, and clearly, both verbally and in writing.


* Microsoft Office Suite, especially Outlook and Excel

* Shotgrid Asset Tracking Software

* Zoom

* Aspera, Filezilla, Media Shuttle, and other FTP file transfer technologies

Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, age, protected veteran status or any other basis prohibited by federal, state or local law.

Please email

Deadline for application is August 28, 2022.

Refuge Visual Effects

In the land of craft beer, craft coffee and craft doughnuts, we craft the visual effects of film and television. Refuge uses tools of science to make pieces of art. A CG-focused visual effects studio in Portland, OR, we are a self-described “Monster Shop” specializing in the creation of creatures, FX, and the world building that bring these shows to life.
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